BWS Architects is seeking an organized, detail-oriented, and proactive full-time Administrative + Office Coordinator to support the daily operations of our Phoenix office. This position works closely with the Phoenix Office Principal and other firm leaders, providing a broad range of administrative, organizational, project-related, and financial support.

Compensation: $55,000-$62,000 annually, depending on experience and qualifications.

The ideal candidate is technologically proficient, a quick learner, resourceful, and comfortable managing a variety of responsibilities in a collaborative professional environment.

Qualifications

• Full-time position

• Minimum of 4 years of professional office experience

• Excellent organizational, communication, and multitasking skills

• Strong attention to detail and accuracy

• Ability to work independently and manage multiple priorities

Key Responsibilities

• Support the Phoenix Office Principal with daily administrative and operational needs

• Coordinate office activities, correspondence, document preparation, recordkeeping, supplies, and general office support while ensuring a clean, organized, and professional office environment

• Assist with project invoicing, contract support, project database maintenance, and other operational tasks

• Coordinate meetings, schedules, and office events

Software & Technology Experience

Microsoft Office Suite

• Word

• Excel

• Outlook

• PowerPoint

Cloud Collaboration & Virtual Meetings

• Microsoft Teams

• Zoom

• SharePoint

• OneDrive

PDF Management Software

• Adobe Acrobat

• Bluebeam Revu

Database Management

• Marketing database experience preferred

Benefits

• Medical, dental, and vision insurance

• 401(k)

• Paid time off

• Additional company benefits

Position Type: Full-Time, In-Office / Hybrid on Fridays 

This position is based in our Phoenix office and requires regular in-office attendance.